“How do I register to become a vendor?” Vendor registration is available online or via surface mail. For complete information see our Registration Info page.

“Can I register on the day of the event?” Any vendor spaces that are not sold by the day of the event will be offered at the SWAP on a first come, first served basis. However, our events always sell out so don‘t count on spaces being available if you wait.

“Can I request a particular vendor space?” Yes, but in order to be fair to all vendors, spaces are filled and assigned on a first come first served basis, so your preferred space may not be available. If two or more vendors wish to be adjacent, we recommend that they register at the same time. Once a vendor space is assigned, it cannot be changed. Sorry, no exceptions.

“Do vendors that register for multiple spaces receive a discount?” We no longer offer a discount for vendors that register for multiple events. However, all vendors can take advantage of our Early Bird Registration which provides a discount of up to 15% (greater than what our mulit-event discount used to be!). Click here to download an Early Bird Registration form.

“Is admission to the event included in the vendor registration fee?” No, admission fees are paid on the day of the event and may not be paid in advance.

“Why are vendor registration fees and admission fees paid separately?” Unfortunately we have had problems in the past with the “I’m with a vendor so I get in for free, right?” phenomenon. Separating the registration and admission fees is the easiest way make sure that everyone who attends pays their fair share.

“I don’t have much to sell. Can I share a vendor space with a friend?” Absolutely, many vendors share spaces. When you register please include the names of everyone who will be selling from your space. Only registered vendors are allowed in before 9:00 am for set-up. Also remember that all vendors must pay their admission fee on the day of the event.

“Do vendor spaces include tables and chairs?” Yes, each space includes one 3’ x 6’ table and one chair. A limited number of additional tables and chairs may be available on a first come, first served basis on the day of the event at no additional cost. Sorry, but additional tables and chairs may not be “reserved” prior to the event.

“Can vendors set-up the night before the event?” No, because we rent our venues for the day of the event only, we do not have access to the buildings previous to the morning of the event.

“How early can vendors set-up on the day of the event?” Vendors may arrive and begin set-up as early as 6:00 am on the day of the SWAP. Vendors are required to arrive and begin set-up by 8:30 am or their space may be assigned to another vendor or resold. Vendors should plan on being completely set-up by 9:00 am when general admission begins.

“Do vendor spaces include phone jacks and/or electrical outlets?” Vendor spaces are not equipped with phone jacks or electrical outlets. If you want to accept credit cards we recommend bringing a hard copy machine as well as a cell phone if you want to approve your sales with your credit card processor.

“What type of vendors attend the SWAP?” Over the years we have had a wide range of vendors at our events including bike shops, bicycle manufacturers, wholesalers, sales reps, individuals, non-profit organizations (cycling and non-cycling related), bicycle touring companies, cycling clubs/teams, adventure travel agencies and health care providers to name a few. Due to the wide range of vendors, we are unable answer questions as to whether specific products/services will be available each year. However, you can visit our Vendors page for a sampling of current and past vendors.

“What type of payment do vendors accept?” Almost all vendors accept cash while many commercial vendors will also accept credit cards or checks. Overall though, cash is still the preferred method of payment. Our events have grown so much over the past several years however that the onsite ATMs typically run out of cash by the end of the day. Please keep this in mind while planning your payment strategy!

“What about bad weather?” Because our events are indoors, they are held rain or shine (or snow). Due to our venues’ rental policies we are not able to offer foul weather dates. Please check our Home page for updates on rides or other outdoor events that may be affiliated with the SWAP. Sorry, vendor refunds will not be offered in the event of inclement weather.

“Can I sell my stuff without buying a vendor spot?” In fairness to our paying vendors and due to space considerations, non-vendors are not allowed to bring bikes or other large items into the event. Sorry, no exceptions. However, we do offer a “Bikes For Sale” area that can be used to sell bikes only. For $5 we will lock and display your bike for you while you shop. You will be paged over the PA system when a prospective buyer is interested in your bike.

“How early can consumers arrive?” General admission begins at 9:00 am at which time the event is open to the public. You may show up as early as you like to get a spot at the front of the line (and lots of people do) but consumers are not admitted prior to 9:00 am. Only registered vendors are allowed in before 9:00 am. Sorry, no exceptions.

“Are outside bike racks available?” Not all of our venues have outside bike racks. However, there are plenty of poles, fences, trees, etc... for locking bikes. If you plan on riding to the event, please bring a sturdy lock for your bike. Due to space considerations, non-vendors are not allowed to bring bikes into the event. Sorry, no exceptions.

“Are pets allowed at the SWAP?” For the safety of our attendees as well as your animal, pets are not allowed at the SWAP. Sorry, no exceptions.

“Is food available at the SWAP?” Yes, a food vendor is available for breakfast and lunch throughout the day. If you are attending an event from out of town please check our Food and Lodging page for local restaurants and hotels.

“Can I distribute promotional materials for my organization, race, event, etc... at the SWAP” Registered vendors may distibute promotional materials from their booths at our events and in some cases may be given the opprotunity to include information in event goodie bags. However, distribution of promotional materials by any other means or on-site by non-vendors is strictly prohibited without advance written consent. Sorry, no exceptions.

See you at the SWAP!